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Administrative Assistant (BAG Corporate Banking and Insolvency)

Job Type
7 Sep 2022
The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the work allocated by the Secretary Team Leader or Secretaries. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service. Role Responsibility Client Relationship Management Taking instruction to undertake admin tasks relating to client relationship management Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practicesAdministrative File opening and closing matters are set up on the relevant document/case management system. Undertake file closing/archiving procedures always ensuring compliant Make room, hotel and travel bookings as requested, organising hand deliveries and courier requests, and other adhoc requests Arrange client meetings. Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate Sending large electronic documents and files via ShareFile Submitting documents for signature by clients via Signable and DocuSign Assisting with new client set up and ensuring all relevant documents have been obtained Produce MI reportsCommunication Liaising with fellow team members on workloads and ensure deadlines are consistently met Liaising with and taking direction from your Secretary Team Leader and lawyersFinancial Assisting with billing as required Assisting with expenses as requiredProcessing Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with STL where challenges arise Ensuring compliance with firm wide/department policies and procedures Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firm s document management systemsCustomer Service Attending team meetings Liaising with lawyers and Secretary Team Leader to take instruction and liaise on work requirements Consistently and appropriately update service users on progress where appropriate Regularly offer assistance wherever possibleFirm wide: Understands our client is an international firm. Works with awareness of this structure to operate as one team/brand. Actively always operates in the best interests of the firm internally and externally. Operates in a regulated environment, effectively managing risk and compliance issues including data security.Works in partnership with others to manage and mitigate commercial risk. The Ideal Candidate You will have: Relevant office-based administration experience An aptitude for administration management and processes, with experience of working with document management/case management systems Intermediate knowledge of Microsoft Office An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to always provide exceptional service Good organisational skills and ability to manage own time effectively within a fast-paced environment Conscientious, taking personal responsibility for own work and accountability for its delivery and quality Positive can-do attitude with the ability to adapt to change Excellent attention to detail Customer/client service focused Proactive, professional, and flexible approach to work Keen to develop over a period with a willingness and ability to learn Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
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  • Job Reference: 706062215-2
  • Date Posted: 7 September 2022
  • Recruiter: The Talent Crowd
    The Talent Crowd
  • Location: Bristol
  • Salary: £20,000
  • Sector: Administration
  • Job Type: Permanent